Paperwork is the part of an apparel order that buyers see least and that causes some of the most frustrating delays. These are the documents commonly involved in a garment shipment from India. Exact requirements vary by destination, so always confirm with your customs broker or freight forwarder.
Commercial invoice
The seller's bill for the goods. It states the buyer and seller, a description of the garments, quantities, prices and the agreed shipping terms. Customs authorities use it to assess duties.
Packing list
A carton-by-carton breakdown of what is in the shipment: styles, sizes, quantities, weights and dimensions. It should match the invoice and the carton markings exactly.
Bill of lading or air waybill
Issued by the shipping line or airline. It is the receipt for the cargo and the contract of carriage. A bill of lading is used for sea freight and an air waybill for air freight.
Certificate of origin
States the country where the goods were made. Some destinations need it to apply the correct duty rate or a trade agreement benefit.
Shipping bill
The declaration filed with Indian customs for goods leaving the country. Your exporter handles this.
Other documents your market may need
Depending on the product and the destination, buyers may ask for inspection reports, test reports or specific declarations. Tell your supplier at the quote stage so nothing is requested at the last minute.
How to avoid delays
- Agree the shipping terms in writing before production
- Check that names and addresses are identical on every document
- Make sure invoice, packing list and cartons all match
- Share your market's labelling and document rules early
